Watch the Data Mapping Webinar Here


The ESI Data Map - What Inside Counsel and Records Managers need to know

A recording of the March 24, 2009 encore presentation of the popular webinar The ESI Data Map -- What Inside Counsel and Records Managers Need to Know is available for viewing above.  Just click on the arrow on the lower left corner to play. We welcome your feedback on the presentation. 

 

SharePoint has a Sibling: E-Discovery Blessing or Curse?

Back in January 2008 a Network World article indicated that Forrester Research analysts predicting Microsoft SharePoint grabbing a huge share of the Web 2.0 market-- and they were right!

According to a recent Byte and Switch article, Microsoft's SharePoint had an adoption rate of about 55 percent by the end of 2008. Most if not all companies deploy MS Sharepoint as an enterprise portal technology to replace their static Intranet and enhance work collaboration. Naturally it generates tons of content that all need to be organized, stored, and retrieved in some fashion.

Since SharePoint content management is atypical of organizing and retrieving emails and files stored in a document management system (DMS), that translates into another layer of complexity when it comes to e-discovery- at least from a technical perspective.

One thing for sure -- Sharepoint is highly scalable. That means it has the technical ability to handle a large number of documents or concurrent users. The downside is that SharePoint data files are stored in such a way that it is difficult to manage and backup down to the folder / document level)-- until now. In collaboration with Microsoft, Mimosa Systems recently announced that they've created a version of NearPoint (an email and file archiving solution) to work with SharePoint content archiving, data protection and e-discovery support.

The Nearpoint/Sharepoint integration claims to:

  • Manage data storage costs with complete capture of all SharePoint content including documents, lists, sites and site collections, site configuration and custom metadata.

  • Expedite e-discovery processes with integrated search and in-place legal holds across SharePoint server, email and file system content.

  • Improve recovery service levels with comprehensive data protection for SharePoint server to allow easy recovery of individual items or complete sites.

That sounds all well and good but getting it to play well with your company's other network gadgets and appliances could be a daunting task. Regardless, having a data map to catalog your company's records would be a great start.

In addition to data mapping, it is critical to set up proper corporate governance policies that reflect business process changes to take advantage of SharePoint's Content Types (think metadata), Site ColumnsWorkflow, and Security features. Simply put, the corporate governance policy is a set of roles, responsibilities, processes and rules defined within the enterprise to guide content producers in using the SharePoint Portal and all its functionalities. Without a policy that everyone can follow, SharePoint quickly becomes a hodgepodge of unwieldy data. A lack of consistency will result in poor enterprise search and retrieval for e-discovery purposes. Blessing or curse? It's what you make it.

For more information on data mapping, stay tuned to future free webinars similar to this one we offered.

Back by Popular Demand -- the Free Data Mapping Webinar

Over four hundred inside and outside counsel, records managers and IT professionals attended  the first of our three part series of webinars titled The ESI Data Map:  What Inside Counsel and Records Managers Need to Know.  Following the overwhelming response to the webinar, and a technical glitch that prevented us from posting it here on E-discovery Bytes, we have decided to offer an encore presentation this Tuesday, March 24th at noon CST.  Feedback from attendees and chats from the internet billed it the "best webinar I've participated in" and "full of substantive information -- no fluff."   Please forward the link to this post to other colleagues, friends or associates you may have that might be interested in attending using the email link below this post.

As in the initial broadcast, John Collins, the Vice President of Consulting for The Ingersoll Firm, will lead the webinar with commentary from yours truly, Kelly Twigger of Quarles' Records Retention and E-Discovery Team, and  Lisa Berry-Tayman of Kahn Consulting.  I will discuss the benefits of utilizing a data map in an over all strategy to prepare for preserving, collecting, reviewing and producing electronic information as a way to identify where ESI lives in an organization's infrastructure and how best to consider implementing changes to reduce costs in storage and producing ESI.   Lisa will offer insights into how a data map fits into an organization's records management program and the importance of communication among multiple groups within the organization for successful implementation of any records program.  The webinar is free.  Click here to register. 

Free Data Mapping Webinar -- March 11, 2009

Join us on Wednesday, March 11, 2009, for the first of a series of three webinars designed to offer practical advice to organizations attempting to get a handle on their ESI.  The first webinar in the series, titled The ESI Data Map:  What Inside Counsel and Records Managers Need to Know, will run for one hour and break down the benefits of creating a data map of your organization's IT infrastructure.  John Collins, the Vice President of Consulting for The Ingersoll Firm, will lead the webinar with commentary from yours truly, Kelly Twigger of Quarles' Records Retention and E-Discovery Team, and  Lisa Berry-Tayman of Kahn Consulting.  I will discuss the benefits of utilizing a data map in an over all strategy to prepare for preserving, collecting, reviewing and producing electronic information as a way to identify where ESI lives in an organization's infrastructure and how best to consider implementing changes to reduce costs in storage and producing ESI.   Lisa will offer insights into how a data map fits into an organization's records management program and the importance of communication among multiple groups within the organization for successful implementation of any records program.  The webinar is free.  Click here to register.