June 10, 2009 Free Webinar on Records Retention and Litigation Preparedness!

Join us on Wednesday, June 10, 2009 for the third and final webinar in our series titled Records Retention and Litigation Preparedness:  Harnessing Business Value and Being Compliant By Knowing Where Your Business Content is.  This final webinar will round out the series with a focus on records retention practices and how and why records management could be an important part of your strategy to be prepared to deal with preserving, collecting and producing ESI in litigation. The webinar will run for an hour with a 30 minute question and answer period.  Lisa Berry-Tayman of Kahn Consulting will host the webinar and will talk through knowing where your business content is and how to harness business value.  John Collins of The Ingersoll Firm will address how in-depth your knowledge of your business content should be from a compliance and litigation standpoint.  Yours truly, Kelly Twigger, will provide an overview of how courts have viewed records management policies and practices and the traps you don't want to fall into. To register for the webinar, click here.  Please use the email icon to the right of or below this post to email the link to other colleagues who may be interested in attending, or to post it to a list serve of interested professionals. We have a limited number of spots available, so register now!

Free Data Mapping Webinar -- March 11, 2009

Join us on Wednesday, March 11, 2009, for the first of a series of three webinars designed to offer practical advice to organizations attempting to get a handle on their ESI.  The first webinar in the series, titled The ESI Data Map:  What Inside Counsel and Records Managers Need to Know, will run for one hour and break down the benefits of creating a data map of your organization's IT infrastructure.  John Collins, the Vice President of Consulting for The Ingersoll Firm, will lead the webinar with commentary from yours truly, Kelly Twigger of Quarles' Records Retention and E-Discovery Team, and  Lisa Berry-Tayman of Kahn Consulting.  I will discuss the benefits of utilizing a data map in an over all strategy to prepare for preserving, collecting, reviewing and producing electronic information as a way to identify where ESI lives in an organization's infrastructure and how best to consider implementing changes to reduce costs in storage and producing ESI.   Lisa will offer insights into how a data map fits into an organization's records management program and the importance of communication among multiple groups within the organization for successful implementation of any records program.  The webinar is free.  Click here to register. 

Ode to E-Discovery in 2008

Flooding the internet, they consistently accrue:
Blawgs offering e-discovery 'Year in Review's;
But these go on about facts and case histories too,
Before getting to the point of what you can and can't do.

Why not cut to the chase? Why not give it up straight?
Stripped below are the basics of two thousand and eight.
We'll start off with the general dos and the don'ts;
The haven'ts, the shouldn'ts, the emphatically won'ts.

Quite instructive are Canon's and Keithley's examples
Of "lackadaisical attitude" of defendants. As samples:
Do not find that hard drive behind the client's home door,
When discovery has been ongoing for a year or for more.

Do not stumble on computer reports you said "did not exist"
In an e-folder marked "Reports" that you for some reason missed.
And periodically remind clients and their IT personnel
Of the need to preserve the source code that was written on that Dell.

When you don't produce e-mails, the court said in Peskoff
Explain your search method and why, at production, you scoffed.
But if you contributed to information deletion or loss
And the court orders recovery, you won't get your costs!

Do not say you've e-searched when it's just a tall tale:
This was sanctioned under Rule 26 in R&R Sails.
There were costs sanctions also in Ajaxo, among a larger plethora.
And sanction of termination in Arteria and also Pandora.

In Keithley sanctions were imposed even on a party pro se
And in Schwarzenegger for "foot dragging" and a "litany of delays."
But take heed, warned O'Keefe -- don't request termination on whim.
Do not "strike at a king" unless you're sure you'll "kill him."

O'Keefe (plus Equity, Victor) gave lawyers heart attacks.
For saying that search term effectiveness is for experts to crack;
And that if lawyers pick and evaluate the key words instead
They are moving toward places "where angels fear to tread."

The courts warned that when using a method of searching
Learn first of its weaknesses through prior researching.
This was why D'Onofrio rejected what both experts said
And created a brand new search protocol method instead.

Rule 502 on preventing waiver through "reasonable steps"
Saw decisions pronouncing judgment on various missteps.
Alcon acknowledged that the Rule's very recent debut
Was designed to avoid "expensive, painstaking review."

Despite this pronouncement, some courts have cried "waived"
As to attempts made in hindsight to have privilege saved.
Rhoads found possible waiver for documents mistakenly produced
If they were not in the privilege log – there could be no excuse.

And failure to take measures that could prevent waiver
Like claw-back agreements, or Sedona-type saviors
Led to Victor’s conclusion, which uncommonly held
That the attorney-based privilege at issue was quelled.

Moving on, Mancia addressed the Rule 26 obligation
To meet early on regarding e-preservation,
Proclaiming "adversarial conduct" in e-discovery condemned
As a "burden to the American judicial system."

Some courts dove in early to prevent such discord,
Ordering forensic exams to preserve evidentiary records.
To conserve ephemeral info in Xpel, it was fair;
And when defendants were evading service, it was ordered in Allcare.

Other examples included when a party was unable
or unwilling (in Canon) to preserve/produce on the table.
Just remember: as emphasized in Sterle and Square D
Do not interfere with a court-ordered forensic decree.

Rodman, Reinhard and Younessi addressed nonparty subpoenas
And the protection of confidential, trade secret arenas.
Where nonparties are concerned and offer up much resistance
In-house searches are fine, or neutral expert assistance.

The debates continue on metadata versus non-native tracks
And Aquilar labeled metadata as being "the new black."
That court ordered re-production of non-natives with meta
Though the recipient was required to pay costs, as pro rata.

But not all courts required conversion to a metadata mode.
Extra burden led D'Onofrio to an "only if necessary" ode.
And Autotech said doc requests must actually require "native" --
You can't ask for it in hindsight by getting creative.

Yet if e-documents already exist in original native form
And the requests do not contain any language that informs,
White condemned the conversion to non-native in litigation
Since this is done just to increase the opponent's frustration.

Finally, social networks are making an appearance in law
And becoming a most popular e-discovery draw.
The field is wide open on the extent to which these
Are discoverable and admissible, or cannot be seized.

Flagg required defendants to give ISPs consent
And to produce ISP-retrieved records of texts that it sent.
And in Australia a court made clients even more nervous
By allowing Facebook to be used as a method of service!

We hope you've enjoyed this short "Year in Review"
And that all of this knowledge is useful to you.
We await more developments in two thousand and nine;
And wonder whether and where courts will draw any lines.

 

**For a complete list of the cases discussed above, please contact the author.